FREQUENTLY ASKED QUESTIONS
(Or ones that should be)
Q1: How do I confirm that I'm registered?
ou will be notified by e-mail, usually within three days of submitting your online registration. If you have not received confirmation of your registration, assume you are NOT registered.. You can contact the institute director for information by phone (650-964-3082) or e-mail:
Related to this issue, be sure to read the FAQ to the right (Q2).
Q2: Can I depend on my district to promptly process my papers?
A: NO!!!!! Every year a few teachers find out that they are not going to be attending the workshop because their districts failed to process their papers in a timely fashion. They'll call a week before the workshop starts asking why they haven't heard anything yet, just to find out they're not registered because the district never sent in their papers. Worse yet, some of these teachers turn in their paper work in January or February.
Please note: registration deadlines refer to when PAID registrations are RECEIVED by AP* Seminars, not when they are submitted to your district. If you haven't received confirmation that you've been registered, contact your district business office or AP* Seminars (see FAQ#1) to find out your status.
Q3: Can I register after the registration deadline?
A: No guarantees. Deadlines are there for a reason (guarantees to Stanford, copying, ordering College Board materials, etc.). We typically accept registration for a few days after our stated deadline but reserve the right to close registrations at any time after July 1.
Note: registration deadline is the date we must RECEIVE the registration by, not the date you submit a request to your district for funding. See the two FAQs above about checking to see whether you are registered or not.
Q4: What's the weather like in Palo Alto in July?
A: Usually comfortable but can get warm if there's a heat wave. Typically, mornings are cool and afternoons are warm (80º-85ºF) but with low humidity
Classrooms at Stanford and Palo Alto High School are air conditioned.
Q5: Once I get to Stanford or Palo Alto High School, where do I report?
A: Full details (including maps and classroom locations) about where and when to report at the start of the workshop will be in the Pre-Conference Materials section of this website and will be available in eaarly July. If you have questions, please contact the institute director at Duane@APSeminars.com.
Q7: Which are nicer, the (dorm) rooms at Stanford or the rooms at the Ritz Carlton?
A: The rooms are located in an upgraded dorm, but it is still a dorm. Bathrooms are shared and there is no turndown service nor chocolates on your pillow. They are clean and nice as college dorms go. The big advantage is that the total cost of staying in the dorm for the week is about one-half of what it would cost at a local hotel/motel for a day!
Q8: Are the classrooms close to the dorms and parking?
A: There are no classrooms close to the dorm at Stanford because we have no classes at Stanford. You can get from campus to Paly by walking (about 35 minutes), bicycle (about 12 minutes), by car (about 12 minutes), or by the Margueritte Shuttle.
There is plenty of parking at Stanford, but a permit for the week costs about $20 and will be purchased when you arrive. It is required if you are going to park on campus.
Parking is free at PAHS, but is limited. You’ll need to arrive early to guarantee yourself a spot on campus. Even better: use a bicycle.
Q9: Are there any fees beyond those listed on the registration form?
A: There are no additional required fees, but there are some other fees you may encounter:
If you are staying on campus, you will receive a card when you check in identifying you as a summer conference participant. This provides you access to various campus facilities such as gyms and pools. However, there is an additional fee to use the facilities.
If you desire college credit, you have the option of purchasing two semester graduate units (issued by San Diego State University). The fee for 2017 is $160.00. You will receive information in the Pre-Conference Materials section (available in early July) about how to obtain units directly from San Diego State University.
Q6: Suppose I don't bother to read the Pre-Conference Materials section discussed in Q5 above, can I just show up at Stanford or Palo Alto High School and find where I need to be easily?
A: NO!! Stanford is a big, confusing campus with very poor signage. Worse, you can't drive on most of the campus -- just on the beltway (Campus Drive) that circles the campus. You will need to read the directions in the mailing carefully and consult the map. PAHS is somewhat easier but you still need to know where to park and find classrooms.
The Pre-Conference Materials section, available in early July, will have all the needed information. You should read it!
You can always, of course, contact AP* Seminars (Duane@APSeminars.com) to get clarificaton if something is not clear to you.
Q10: How are the fees for the workshop determined
A: There are several participant choices that go into determining the final fees: commuter vs. on-campus resident; lunch plan or not; early, regular, or late registration, etc. The directors of AP* Seminars have a (magical) spreadsheet with the cost of each option detailed and a sum for each combination of options. If you really (really!) care about more detail than this, please contact the workshop directors.
Q11: Is there somewhere I can go to find out more about Palo Alto High School or Stanford University (like: where the heck is Palo Alto?)?
You can find plenty of information about these institutions on these sites. For Stanford, the Visitor Information section is very helpful (maps, directions, etc.)
Q12: What's with the cancelation fees?
A: Any paid registration is subject to an administrative cancelation fee of $50 ($100 after July 1).
NO refunds are guaranteed within 30 days of the start of the workshop since this is the date by which we must make our final guarantees to Stanford and Palo Alto High School. Once guarantees are made, AP* Seminars becomes liable whether you attend or not. If we do get additional enrollments after your request, so that we can still make our guarantees without your canceled registration, then we will refund your registration fee subject to the cancellation fee.
Q13: Why isn’t lunch included in the tuition?
A: Lunch is optional because, in our experience, not everyone wants to purchase it in advance, even though there is certainly some convenience to having it provided. Some participants prefer to either (a) provide their own lunch, (b) purchase it in another fashion, or (c) just skip it altogether.
Town and Country Village, just across the street from Palo Alto HS, has a wide variety of restaurants and is within easy walking distance. Rather than add $60 to everyone’s tuition, we decided to make it optional. Details on alternative places to eat will be provided with the Pre-Conference Materials, available in early July
The lunch option is a box lunch from Panera Bread.
Q14a: Why are only fully paid registration accepted after July 1?
A: In most school districts, there is a significant time lag between requests for payment and the actual mailing of a payment check. Our experience is that few districts are able to process payment prior to the workshop (which begins on July 31) for requests submitted after July 1. This is open to discussion (e.g., we would probably be open to an unpaid registration on, say, July 15 if we had assurances from the district that credit card payment would be made within a few days). Please contact us (firstname.lastname@example.org, or Duane@APSeminars.com) if your situation requires later payment so we can talk about it.
Q14b: What do you mean by "Registrations unpaid as of July 1 may be subject to cancellation.?"
A: In the event a class is full and there is a waitlist, paid registrations will take precedence over unpaid registrations. If someone on the waitlist is willing to pay, you (if you have registered but not yet paid) will be given the option of either paying for your registration of giving up your spot to someone else. Placement in a class is not guaranteed until all fees have been paid.